Job Summary
Location: Morgantown, WV
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
- Develop guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
- Analyze invoices for accuracy and eligibility for payment.
- Reconcile accounts payable to general ledger.
- Facilitate correct and timely preparation of budget reports and purchase journals.
- Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits.
- Ensure employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
- Ensure correct payments are made in a timely manner.
- Verify payments tie to the controller estimated pay date file.
- Receiving, processing, verifying, and reconciling invoices.
- Monitor the AP aging report and maintain vendor accounts by reconciling weekly, monthly, and annual statements.
- Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment and assisting with bank reconciliations.
- Review reoccurring expenditures monthly to ensure correct coding and authorization and timely payment.
- Conduct research to determine appropriate resolution of discrepancies.
- Monitor the receipted but not vouchered report and drives resolution.
- Assist with 1099 reporting and year-end audit.
- Assist in streamlining and improving the accounts payable process.
- Enhances professional growth and development through participation in educational programs, current literature, meetings, workshops, etc.
- Perform related duties as assigned by supervisor.
- Maintain compliance with all company policies and procedures.
Qualifications
EDUCATION AND WORK EXPERIENCE REQUIREMENTS:
- High school diploma or equivalent.
- Bachelor’s degree in Accounting or Business Administration, preferred.
- Minimum of six (6) years of experience in accounts payable or related experience, preferred.
- Two (2) years of managerial or supervisory experience.
- Understanding of basic principles of finance, accounting, and bookkeeping.
- Ability to work under minimal supervision and manage multiple priorities to meet deadlines.
- Ability to effectively work both independently and in a team setting.
- Effective written and verbal communication skills
- Proficient computer skills, including Microsoft Excel, Word, and ERP systems.
- Ability to effectively communicate with internal and external customers.
- Proven ability to meet deadlines and follow directions.
PHYSICAL REQUIREMENTS:
- Ability to safely and successfully perform the essential job duties consistent with ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
- Ability to work safely and adhere to the Swanson Safety System in daily job duties.
Benefits
Full-time position
Benefits-eligible: medical, dental, vision, matching 401k, paid vacation, etc.
Swanson Industries, Inc. is a global leader in engineered hydraulics, providing hydraulic cylinder manufacturing, remanufacturing, and repair services for the mining and mobile industries. We are poised for continuous growth as we expand our global presence. For more information, visit www.swansonindustries.com!
Keywords: Corporate
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